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Privacy Policy

Last updated: April 2026

Data controller: Mokimo Ltd — Company No. 17139363, registered in England and Wales.
Contact: hello@mokimo.co.uk

1. Data Collection and Processing

We process limited personal data when you visit our website to ensure its security, stability, and correct presentation.

Category Data Points Purpose Legal Basis Retention
Technical Logs
Automated server-side records		 IP address, browser user-agent, device type, requested URI, timestamp, and HTTP response code. Security monitoring, fraud prevention, and technical diagnostics. Legitimate interests (Art. 6(1)(f) GDPR) — maintaining a secure and functional service. 90 days.
Content Delivery
External asset requests (Google Fonts)		 IP address (processed by the CDN provider to deliver font files). Consistent and legible rendering of website typography. Legitimate interests (Art. 6(1)(f) GDPR) — providing a professional and accessible user interface. Subject to provider policy.

This website does not utilize cookies, tracking pixels, or third-party analytics suites. We do not collect special categories of personal data through this website.

2. Data Hosting and Location

Our website is hosted on infrastructure located within the United Kingdom. All server-side logs are stored and processed within this jurisdiction. Should we transition to alternative hosting providers, this policy will be updated to reflect the relevant data transfer safeguards.

3. Third-Party Processors

Google LLC (Google Fonts): We load typefaces from fonts.googleapis.com. Google acts as a data processor. This may involve the transfer of your IP address to servers in the United States. Such transfers are governed by the UK–US Data Bridge and Google’s Privacy Policy.

No other third parties are granted access to personal data arising from your use of this website.

4. Data Subject Rights

Under the UK GDPR and the Data Protection Act 2018, you possess the following rights regarding your personal data:

  • Right of Access — to request a copy of the data we hold.
  • Right to Rectification — to request correction of inaccurate data.
  • Right to Erasure — to request deletion of data under certain conditions.
  • Right to Restriction — to request a pause in data processing.
  • Right to Object — to object to processing based on legitimate interests.

To exercise these rights, please contact us at hello@mokimo.co.uk. We aim to respond to all requests within 30 days.

5. Regulatory Authority

If you believe our processing of your data infringes upon data protection laws, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Notice Status: Draft / Under Review

We are currently finalizing formal Data Processing Agreements and internal registers. This section will be updated upon completion. For urgent inquiries, please contact hello@mokimo.co.uk.

1. Scope of Processing

This section applies to personal data processed during business development, client engagements, and related administrative workflows. This is distinct from the data collected during general website browsing.

2. Third-Party Processors

We engage the following service providers to facilitate our business operations:

Provider Processing Activity Legal Basis Retention
Microsoft Corporation
Business Productivity Suite		 Management of email communications, calendar scheduling, and project documentation. Contractual necessity (Art. 6(1)(b)) and Legitimate interests (Art. 6(1)(f)). 2 years post-engagement.
OpenRouter Inc.
AI Integration Services		 Processing of data for internal analysis and deliverable optimization. Legitimate interests (Art. 6(1)(f)) — enhancing service efficiency and quality. Zero Data Retention (ZDR) enforced.
Apollo.io, Inc.
Business Intelligence		 Sourcing of professional contact information for outbound business development. Legitimate interests (Art. 6(1)(f)) — identifying potential commercial partners. 2 years from last contact.

Data transfers to providers outside the UK are protected by Standard Contractual Clauses (SCCs) or the UK International Data Transfer Agreement (IDTA). We enforce Zero Data Retention policies where possible for AI-assisted processing to ensure data is not used for model training.

3. Internal Data Management

We utilize internal systems for workflow automation and data pre-processing. These systems are hosted on private, UK-based infrastructure. We implement automated filtering to redact sensitive information before any data is transmitted to external inferencing service providers.

4. Automated Processing

While we use automated tools to assist in our workflows, all significant decisions are subject to human review. We do not engage in solely automated decision-making that carries legal or similarly significant consequences for individuals.

5. Your Rights

In addition to the rights listed in the Website Visitors section, you may also have the Right to Data Portability, allowing you to receive your data in a structured, machine-readable format. Requests should be directed to hello@mokimo.co.uk.

6. Right to Complain

You maintain the right to contact the Information Commissioner’s Office (ICO) regarding our handling of your business or client data. We encourage you to contact us first so we may address your concerns directly.